Job Description: HR Generalist

Position Title

HR Generalist

Department

Finance & Administration

Reports To

Chief Financial Officer (CFO)

Management Responsibilities

None

Employment Type

Full-time

Position Summary

The HR Generalist supports the daily human resources needs of the company and serves as a trusted resource for employees, department leaders, and the CFO. This role is responsible for coordinating employee onboarding and offboarding, maintaining accurate HR records, supporting benefits and payroll-related processes, assisting with performance management activities, and helping ensure compliance with applicable employment requirements in a private aviation environment. The position is hands-on, detail-oriented, and non-management in nature.

Essential Duties and Responsibilities

• Coordinate onboarding for new employees, including new hire documentation, employment eligibility verification, orientation support, system setup coordination, clothing or uniform coordination, company credit card requests, and communication with internal teams.
• Coordinate offboarding activities, including separation documentation, employee file updates, access removal coordination, equipment or company property follow-up, and exit process support.
• Maintain accurate and confidential employee records, including personnel files, I-9 documentation, W-4 forms, benefit records, payroll-related changes, and other HR documents.
• Complete E-Verify and support annual audits of employment documentation, including I-9 and W-4 review.
• Enter and maintain employee information in HR, benefits, performance management, timekeeping, and payroll-related systems, including Isolved, Bamboo, payroll/timekeeping platforms, and related tools.
• Support benefits administration, including open enrollment coordination, employee benefit changes, health insurance questions, FSA/HSA administration support, AFLAC coordination, retirement plan support, and 5500 review preparation.
• Coordinate with payroll and finance on employee banking changes, retirement plan disbursements, out-of-state employee payroll considerations, ACA filing review, and payroll system accuracy.
• Assist with performance review coordination, performance improvement plans, employee relations documentation, and consistent application of company policies.
• Support policy updates and implementation, including vacation, sick leave, health insurance eligibility, career development, cybersecurity training, confidentiality, and handling of private information.
• Assist with recruiting activities, including job postings, job fair planning, candidate communication, interview scheduling, offer letters, and new hire letters.
• Coordinate aviation-specific onboarding needs, including pilot iPad/data setup, safety department notifications, pre-employment documentation, and required access to operational systems.
• Support workers' compensation audits, benefit audits, retirement plan vendor coordination, and other recurring HR compliance activities.
• Provide responsive, confidential HR support to employees while escalating complex or sensitive matters to the CFO as appropriate.
• Assist with workforce planning projects by collecting information about staffing needs, new positions, department growth, and operational changes affecting employees.
• Perform other related HR duties, general administrative functions, and special projects as assigned.

Required Qualifications

• Minimum of 3 years of professional human resources experience, preferably in aviation, transportation, manufacturing, logistics, or another regulated operating environment.
• Working knowledge of HR practices related to onboarding, offboarding, employee records, benefits administration, payroll coordination, compliance, performance management support, and employee relations.
• Experience handling confidential employee information with professionalism, discretion, and accuracy.
• Strong attention to detail and ability to manage multiple recurring deadlines, including open enrollment, audits, compliance filings, and payroll-related changes.
• Proficiency with Microsoft 365 and experience using HRIS, payroll, benefits, timekeeping, or performance management systems.
• Ability to communicate effectively with employees at all levels of the organization and coordinate with cross-functional teams.
• Ability to work independently while keeping the CFO informed of priorities, risks, and issues requiring escalation.

Preferred Qualifications

• Experience supporting HR in private aviation, fixed-base operations, charter operations, aircraft maintenance, flight operations, or a similar aviation-related business.
• Familiarity with employment-related compliance considerations in regulated environments, including documentation, training, recordkeeping, and audit readiness.
• Experience with Isolved, Bamboo, payroll/timekeeping systems, benefit administration platforms, or similar HR technology tools.
• HR certification such as SHRM-CP, PHR, or similar credential.
• Bachelor's degree in Human Resources, Business Administration, or a related field.

Key Competencies

• Confidentiality and sound judgment
• Accuracy and attention to detail
• Customer-service mindset with employees and leaders
• Clear written and verbal communication
• Organization and follow-through
• Comfort working in a fast-paced, operational environment
• Ability to balance routine administrative work with sensitive employee matters

Working Conditions

This is a full-time, on-site or primarily on-site role supporting employees in a private aviation business. The HR Generalist may occasionally need to adjust priorities or work additional time during open enrollment, payroll deadlines, audits, recruiting activity, or other time-sensitive HR projects.

Compensation Range

Expected salary range: $65,000 to $80,000 annually, depending on experience, qualifications, and business needs.

Job Description Disclaimer

This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Duties, responsibilities, and activities may change at any time with or without notice.